Continuous monitoring with alerts the moment conditions drift out of range.
Get 1 Month Free Trial on DMS & LMS |
Get 1 Month Free Trial on DMS & LMS |
From receiving dock to batch release, every material is tracked every step of the way.
KOŚA MMS is a 21 CFR Part 11-compliant pharmaceutical warehouse management system that tracks every raw material, packaging item, and in-process material from the moment it arrives to the moment it’s used or shipped out. Built for pharma raw material tracking on real production floors, it replaces spreadsheets and paper stock cards with one simple, auditable record. As one of the few truly traceable pharmaceutical inventory software platforms designed for GxP operations, it asks for a sign-off, sometimes two, every time a quantity or status changes.
Material Management System
A warehouse management system for pharmaceutical manufacturers keeps track of every raw material, packaging item, and in-process material from the moment it arrives at your dock to the moment it’s used in a batch or shipped out. Instead of stock cards and spreadsheets, everything lives in one place, including who received it, where it’s stored, what tests it passed, and who signed off on every change. This is what inventory compliance in life sciences looks like in practice: a complete, provable record for every material on your shelves.
Nothing gets lost
From the moment a material arrives to the moment it’s used or shipped, every step is logged and tied to a name.
Only what you need
Turn off features your site doesn’t use, keeping the system simple and easier to validate.
Ready for audits
Comes with the paperwork — requirements, test scripts, and traceability records — matched to how you’ve set it up.
How it works
KOŚA MMS follows a material through every stage of its life in the plant — checklists, holds, and sign-offs happen automatically at each step instead of relying on someone remembering the SOP.
1
A delivery arrives, gets checked in against the order, and is labeled and held until it’s cleared.
2
Samples go to the lab. Nothing moves to the shelf as usable stock until it’s approved.
3
Materials go to the right spot — the system won’t let a temperature-sensitive item sit in the wrong place.
4
Materials are pulled for production or shipped out, always linked back to the batch that used them.
Warehouse management
Good storage practice isn’t just about shelving, it’s about providing conditions that stay within range the whole time a material sits in your warehouse. As one of the more configurable pharmaceutical warehouse management solutions available today, KOŚA MMS builds these checks into everyday warehouse work instead of leaving them to memory.
Continuous monitoring with alerts the moment conditions drift out of range.
The system tells operators which lot to pull first, so nothing quietly expires on the shelf.
Rejected or expired material is automatically kept apart from usable stock — no mix-ups.
Run regular or spot inventory counts without stopping the whole warehouse.
Traceability
You shouldn’t need a specialist to answer a basic question: where did this material come from, what did it pass, and what did it go into? KOŚA MMS keeps that history attached to every lot automatically.
See every place a material has been and everything it was used for, in one lookup.
A material’s Certificate of Analysis — the lab’s proof it meets spec — is stored with the lot automatically.
Materials due for a recheck or nearing expiry are flagged before they become a problem.
Meets US drug supply chain (DSCSA) requirements for tracking individual sellable units.
ERP integration
Most pharma ERPs handle finance and planning well, but treat material compliance as an afterthought. KOŚA MMS plugs in as the material compliance layer, syncing receiving, hold, and release status with SAP, Oracle, or whichever ERP you already run, so your team isn’t keeping two records of the same material.
Syncs receiving, hold, and release status with your ERP automatically
No duplicate data entry between the warehouse and finance or planning
Keeps the GxP-critical material record validated, separate from everyday ERP screens
Cross-functional alignment
Material management only works if stores, quality, and production are all reading from the same record. Here’s how KOŚA MMS aligns them:
Give operators a guided, scan-driven process for every receipt, move, and shipment.
Control material release with the same rigour as batch release.
Pull exactly the right material, lot, and quantity for every batch.
Keep purchasing decisions grounded in real, validated inventory data.
Key capabilities
KOŚA MMS is built around the features that separate a validated pharmaceutical material management system from a generic inventory tool.
A digital signature, sometimes two, every time a quantity or status changes.
Meets DSCSA requirements for tracking individual sellable drug units.
Material use flows straight into the electronic batch record, lot by lot.
Instantly block a lot from being picked or shipped, then release it just as fast.
Only buy from suppliers who’ve been checked and approved in advance.
See stock levels, ageing stock, and compliance status at a glance.
Scan instead of type, cutting down manual entry mistakes at every step.
Each person sees only what their role needs, with training records tracked alongside it.
Compliance focus
Inventory compliance in life sciences means proving, not just claiming, that a material was handled correctly the whole time it was in your building. KOŚA MMS is built against the standards inspectors actually check.
21 CFR Part 11
Every entry is signed, timestamped, and cannot be quietly changed.
The rules for how materials must be handled and stored.
US law requiring serial-number tracking of sellable drug units.
The industry playbook for proving software works as intended.
Implementation
A phased, low-risk rollout designed around your validation package and audit calendar, with hands-on support from the first day.
Week 1–2
List out your materials and storage locations, and plan the move from spreadsheets.
Week 3–5
Receiving, storage, dispensing & shipping steps configured to match your SOPs.
Week 6–8
Test everything works as expected, ready for QA sign-off.
Week 9–10
Phased warehouse-by-warehouse go-live with store training and hands-on support.
Get started
Book a 30-minute walkthrough and see how traceable pharmaceutical inventory software replaces spreadsheets on your floor, tailored to your materials, your storage areas, and your next audit.
21 CFR PART 11 · DSCSA · GAMP 5 · GMP · GxP
FAQs